Sending quotes to potential guests is a key feature on Houfy that helps vacation rental hosts secure bookings quickly. This guide walks you through the entire process of creating and sending quotes on Houfy, ensuring you can customize pricing, add discounts, and share links effortlessly.
Who This Is For
Hosts who want to send a guest a custom booking offer or price before confirming a reservation.
Before You Start
Make sure your listing is published on Houfy.
If you don’t have a listing, go to Create → Vacation rental listing to add your property.
Have the guest’s first name, last name, and email address ready.
Step-by-Step: How to Create and Send a Quote on Houfy
Steps: how to create and send a quote
- Log in to your Houfy account.
- Click Create (the + button in the top-right).
- Select Quote.
- Under Choose a listing, pick the property you want to quote.
- In Select dates or guests, choose Check in and Check out dates.
- Set Guests to the correct number of people.
- Under Block these dates on your calendar, choose one option:
- Yes to hold the dates so others can’t book them.
- No to leave them open until your guest confirms.
8. Choose the Quote status (how the dates will be held):
- Tentative Booking — Dates are temporarily held. These dates will show as blocked only on your Houfy calendaruntil the guest books or the hold expires.
- Confirmed Booking — Dates are firmly blocked. These dates will be blocked on Houfy and all connected calendars (e.g., Airbnb, VRBO, Booking.com).
9. Review Pricing details:
- Update Nightly rate, any discounts, and taxes.
- Use Add New Fee to include extra fees (for example, cleaning).
- Adjust or confirm any refundable security deposit.
10. (Optional) Click Add/Remove HoufyProtect to include/remove optional damage protection for this booking.
11. Enter Guest Details: First Name, Last Name, and Email Address.
12. Add a short Message to the guest with notes or special information (optional).
13. Set Quote Validity (for example, Expires in 3 days or Always valid).
14. Click Create Quote to send the offer by email.
Tell your guest to open the email and follow the link to review and book directly.
Guest Experience:
Accepting the Quote Clicking the link shows a detailed quote page with: Itemized costs. Property photo and description. Guests enter basic details (name, email, phone) to proceed.
If "Not registered" appears, prompt your guest to complete their basic details — it's required for inquiries or bookings.
Seamless Transition to Booking After submitting details, guests are redirected to the full booking page where they can pay securely and message you.
Benefits of Using Houfy Quotes for Vacation Rentals
- SEO Boost: Quotes include your property link, driving traffic to your Houfy listing.
- Sync Calendars: Automatic ICS export keeps Airbnb, VRBO, and Booking.com and others in sync.
- Higher Conversion: Customizable and shareable quotes close deals faster than generic inquiries.
Troubleshooting: If quotes aren't sending, check guest email spelling or your Houfy notifications.
Master sending quotes on Houfy today to fill your vacation rental calendar.
Troubleshooting common quote issues
- Can’t find your property? Check that your listing is published.
- Quote not sending? Make sure you’ve clicked Save before creating the quote.
- Guest didn’t get the email? Ask them to check their junk or spam folder.
FAQs
Can I edit or resend a quote?
Yes. You can create a new quote with updated details and resend it.
What is HoufyProtect?
HoufyProtect is optional coverage for added booking protection. It’s automatically included when you select Add HoufyProtect.
Do quotes expire automatically?
Yes, if you set an expiry under Quote Validity (for example, 3 days).
Will blocking dates affect my connected calendars?
Yes. If you select Yes, the dates will be blocked on all connected calendars like Airbnb or VRBO.
Last updated: October 2025
