Connect Hostfully to Houfy - Complete Integration Guide

This guide covers how to connect, what gets imported, and how the ongoing sync works.

What you get when you connect

• All your active Hostfully listings imported into Houfy as listings you fully own and control

• Listing content (descriptions, photos, amenities, bedrooms, fees, discounts) populated from Hostfully

• Pricing and availability synced for the next 60 days at all times

• Reservations from Hostfully imported and kept in sync via webhooks

• One-click toggles for whether new Hostfully listings auto-import going forward

• No double-bookings. Houfy blocks the same dates Hostfully has reserved (and vice versa)

How to connect

1. Sign in to your Houfy account.

2. Go to https://www.houfy.com/p/hostfully

3. Click Connect with Hostfully. You'll be redirected to Hostfully's authorization page.

4. Sign in to Hostfully (if not already) and approve Houfy's access to your account.

5. Hostfully redirects you back to Houfy.

6. You'll land on your Houfy listings page. Active Hostfully listings appear here within a minute or two as the initial import runs.

If you ever need to disconnect, you can do so from your Software partners page: https://www.houfy.com/channel-managers

What gets synced into Houfy

When a listing is imported (initial connect or later sync), Houfy pulls and saves the following from Hostfully:

Listing content

- Property name, summary, and full description

- House type (apartment, villa, condo, cabin, etc.) mapped to Houfy's category list

- Photos. Original URLs imported, then re-hosted on Houfy's CDN for faster page loads (handled asynchronously)

- Amenities. Hostfully's amenities mapped to Houfy's amenity taxonomy

- Bedrooms. Number of bedrooms, bed types per room, bathroom count

- Property descriptions. Neighborhood notes, the space, getting around, interaction with guests, house rules

- Check-in and check-out times, including any custom check-in instructions

Location

- Street, city, state, country, postal code

- Geocoded latitude and longitude

Pricing and rates

- Nightly base rate (per-property pricing config)

- Rate multipliers. Hostfully's per-day rate overrides, weekend pricing, seasonal adjustments

- Currency

Fees and discounts

- Cleaning fee

- Additional guest fees and extra-person fees

- Pet fees (if configured in Hostfully)

- Length-of-stay discounts (weekly, monthly)

- Last-minute and early-bird discounts (if set up in Hostfully)

Availability

- Synced for the next 60 days on every refresh

- Booked dates from Hostfully reservations

- Owner blocks and maintenance holds

Reservations

- All current and upcoming Hostfully bookings imported

- Each reservation links back to its Hostfully booking ID

How the ongoing sync works

After the initial import, Houfy keeps everything fresh in two ways:

1. Scheduled full sync (runs on a regular schedule)

Houfy automatically re-syncs every connected listing on a recurring schedule. Each run:

- Refreshes listing content (in case you updated photos, descriptions, etc., in Hostfully)

- Pulls the next 60 days of rates and availability

- Imports any new reservations

- Re-runs the photo import pipeline for listings whose photos changed

This runs in the background. No action needed from you - provided your listings imported successfully the first time. If none appeared at all, see If your listings do not appear below. If you make a change in Hostfully, it will be reflected in Houfy on the next scheduled sync at the latest, and often sooner via webhooks (see below).

2. Real-time webhooks

When something changes in Hostfully, such as a new reservation coming in, a guest cancelling, or pricing being updated, Hostfully fires a webhook to Houfy. Houfy queues the event and processes it within seconds:

- New reservations are imported into Houfy

- Reservation updates (date changes, guest count, status) are reflected on Houfy

- Cancellations free up the Houfy calendar

- Listing edits trigger a fresh sync of that listing

Webhooks make sure same-day reservations show up on Houfy without waiting for the next scheduled sync.

If your listings do not appear

The first run can come back empty. The most common reason is that the Hostfully account used to authorise the connection does not have property access. Nothing re-tries this on its own - the scheduled sync only refreshes listings that have already come in at least once, so if none did there is nothing for it to refresh.

To run it again yourself, go to https://www.houfy.com/channel-managers?channel=hostfully&step=2 and click Pull New Listings.

If you see a message saying no properties were returned for the account, reconnect from https://www.houfy.com/p/hostfully and sign in to Hostfully as an owner or admin user that has property access.

Manual sync option

If you want to force a refresh right now instead of waiting for the next scheduled run:

1. Go to your Houfy listings page.

2. Find the Hostfully-imported listing you want to refresh.

3. Click the listing and pick Resync from Hostfully (in the listing actions).

This re-runs the same import logic that the scheduled job uses, just for one listing on demand. Useful right after you make a big change in Hostfully and don't want to wait.

Frequently Asked Questions